Amendment Request Instructions

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About Amendments

All amendment requests must be submitted and approved by both parties before the Charter Holder can take action on or implement the changes requested. Amendment requests are submitted electronically through ASBCS Online by the charter’s authorized charter representative. Authorized charter representatives have received the following directions on how to access and use ASBCS Online:

 

The changes identified below require the charter holder to complete and submit an amendment request. The instructions for each request are linked below and any forms and templates identified in the instructions are located in the Forms/Templates tab above.

Arizona Online Instruction Program Amendment Request

The Arizona Online Instruction Program Amendment Request is used to include the provision of specifically online courses or the provision of a comprehensive offering of courses that would constitute an online school under A.R.S §15-808, for the grades currently approved for the charter. 

  1. PDF icon Request Instructions

Charter Holder Governance Amendment Request

The Charter Holder Governance Amendment Request should be completed if there is a change in officers, directors, members, or partners of the Charter Holder. This is the only form required if the Charter Holder and school governing body are the same.

  1. PDF icon Charter Holder Governance Request Instructions

Charter Holder Location Amendment Request

The Charter Holder Location Amendment Request should be completed if the Charter Holder needs to make changes to its mailing address or physical address. If the Charter Holder is only making changes to its phone and/or fax numbers currently on file with Board, please contact Board Staff at 602-364-3080.

  1. PDF icon Request Instructions

Charter Holder Status Amendment Request

The Charter Holder Status Amendment Request is used to change the entity name of the charter holder, change the legal status of the charter holder, or change the ownership of the requesting charter holder to an existing charter holder with a different dashboard.

  1. PDF icon Request Instructions to change entity name or legal status
  2. PDF icon Request Instructions to change the ownership

Charter Mission Amendment Request

The Charter Mission Amendment Request is used to change the mission of a charter. 

  1. PDF icon Request Instructions

Charter Representative Amendment Request

The Charter Representative Amendment Request should be completed if the Charter Holder needs to add or remove a Charter Representative. 

  1. PDF icon Request Instructions

Enrollment Cap Amendment Request

The Enrollment Cap Amendment Request is used to increase or decrease the number of students the Charter Holder may serve at its school(s). 

  1. PDF icon Request Instructions

Grade Level Change to Charter Amendment Request

The Grade Level Change to Charter Amendment Request is used to increase or decrease the grade levels the Charter Holder is approved to serve. This request also allows for an enrollment cap increase (if needed) in one submission. 

  1. PDF icon Request Instructions

Instructional Days Amendment Request

The Instructional Days Amendment Request is used to increase or decrease the number of instructional days the Charter Holder provides annually. This may be a permanent or temporary change to the charter contract. 

  1. PDF icon Request Instructions

Member Campus Request

The Member Campus Request is used for overflow situations and/or when certain grade levels are moved to another facility that is within close proximity (usually a couple of blocks but, within 5 miles) of the physical address of the school with the assigned CTDS number.

  1. PDF icon Request Instructions

New School Amendment Request

The New School Amendment Request is used to add a new charter school to the existing contract. This request also allows for an increase in grades and enrollment cap (if needed) in one submission.

  1. PDF icon Request Instructions

Procurement Laws Exception Amendment Request

The Procurement Laws Exception Amendment Request is used by the Board to grant, as permitted by A.R.S. §§15-183(E)(6) and 15-189.02, a charter holder an exception from the state procurement requirements identified in A.R.S. §§15-213 and 15-189.02. If granted, this exception applies to purchases made using non-federal funds. As a condition of the receipt of certain federal funds, federal procurement requirements still apply.

  1. PDF icon Request Instructions

Program of Instruction Amendment Request

The Program of Instruction Amendment Request is used to change the methods of instruction, criteria for promotion from one level to the next, and graduation requirements. Note that any changes requested need to support the charter mission, educational philosophy, and target population as described in the charter.

  1. PDF icon Request Instructions

School Closure Amendment Request

The School Closure Amendment Request should be completed if the Charter Holder needs to close one of its charter schools. If the Charter Holder wants to close the only charter school operating under the contract, the Charter Holder should not use this form, but should contact Board staff at 602.364.3080.

  1. PDF icon Request Instructions

School Governing Body Amendment Request

The School Governing Body Amendment Request should be completed if there is a change to the members of the school governing body. This form should only be used if the Charter Holder and school governing body are NOT the same. If the Charter Holder and school governing body are the same, a Charter Holder Governance Amendment Request Form must be submitted.

  1. PDF icon Request Instructions

School Location Amendment Request

The School Location Amendment Request should be completed if the charter holder needs to change the physical address currently on file with the Board for a charter school.

This request also allows for an enrollment cap increase (if needed) in one submission.

It is not necessary to file this request to change the school’s mailing address or phone/fax number(s) on file with the Board; rather, the authorized charter representative should log in to the ASBCS online system, choose the appropriate school, and click the “edit address” or “edit phone and fax number” link. Please note that this change will still require the charter representative to upload board minutes that indicate that the change has been approved.

  1. PDF icon Request Instructions

School Name Change Amendment Request

The School Name Change Amendment Request should be completed if the Charter Holder needs to change the name of one of its charter schools.

  1. PDF icon Request Instructions

School Specific Change in Grades Served Amendment Request

The School Specific Change in Grades Served Amendment Request is used to increase or decrease the grades served at a particular school. This request also allows for an enrollment cap increase (if needed) in one submission. 

  1. PDF icon Request Instructions

USFRCS Exception Amendment Request

The USFRCS Exception Amendment Request is used by the Board to grant, as permitted by A.R.S. §15-183(E)(6), a charter holder an exception from the Uniform System of Financial Records for Charter Schools, or USFRCS.

  1. PDF icon Request Instructions