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Amendment Request Instructions

Replication/Transfer Applications

Forms/Templates

About Amendments


All amendment requests must be submitted and approved by both parties before the Charter Holder can take action on or implement the changes requested. Amendment requests are submitted electronically through ASBCS Online by the charter’s authorized charter representative. Authorized charter representatives have received the following directions on how to access and use ASBCS Online:

View Changing Password Instructions

View How to Access Forms through ASBCS Online

View the Guide to Amending a Charter

View the Meeting Schedule and Amendment Request Submission Timeframes for 2022


The changes identified below require the charter holder to complete and submit an amendment request. The instructions for each request are linked below and any forms and templates identified in the instructions are located in the Forms/Templates tab above. 

Arizona Online Instruction Program Amendment Request

Amendment

The Arizona Online Instruction Program Amendment Request is used to include the provision of specifically online courses or the provision of a comprehensive offering of courses that would constitute an online school under A.R.S §15-808, for the grades currently approved for the charter. 

Charter Holder Governance Amendment Request

Amendment

The Charter Holder Governance Amendment Request should be used if there is a change in officers, directors, members, or partners of the charter holder. This is the only form required if the charter holder and school governing body are the same. 

Charter Holder Location Amendment Request

Amendment

The Charter Holder Location Amendment Request should be completed if the Charter Holder needs to make changes to its mailing address or physical address. If the Charter Holder is only making changes to its phone and/or fax numbers currently on file with Board, please contact Board Staff at 602-364-3080.

Charter Holder Status Amendment Request

Amendment

The Charter Holder Status Amendment Request is used to change the entity name of the charter holder, change the legal status of the charter holder, or change the ownership of the requesting charter holder to an existing charter holder with a different dashboard.

Request Instructions to change entity name or legal status

Request Instructions to change the ownership

 

Charter Holder Status Legal Amendment Request

Amendment

The Charter Holder Status Amendment Request is used to change the entity name of the charter holder, change the legal status of the charter holder, or change the ownership of the requesting charter holder to an existing charter holder with a different dashboard.

Charter Holder Status Ownership Amendment Request

Amendment

The Charter Holder Status Amendment Request is used to change the entity name of the charter holder, change the legal status of the charter holder, or change the ownership of the requesting charter holder to an existing charter holder with a different dashboard.

Charter Representative Amendment Request

Amendment

The Charter Representative Amendment Request should be completed if the Charter Holder needs to add or remove a Charter Representative. 

Enrollment Cap Amendment Request

Amendment

The Enrollment Cap Amendment Request is used to increase or decrease the number of students the Charter Holder may serve at its school(s). 

Grade Level Change to Charter Amendment Request

Amendment

The Grade Level Change to Charter Amendment Request is used to increase or decrease the grade levels the Charter Holder is approved to serve. This request also allows for an enrollment cap increase (if needed) in one submission. 

Instructional Days Amendment Request

Amendment

The Instructional Days Amendment Request is used to increase or decrease the number of instructional days the Charter Holder provides annually. This may be a permanent or temporary change to the charter contract. 

Member Campus Request

Amendment

The Member Campus Request is used for overflow situations and/or when certain grade levels are moved to another facility that is within close proximity (usually a couple of blocks but, within 5 miles) of the physical address of the school with the assigned CTDS number.

New School Amendment Request

Amendment

The New School Amendment Request is used to add a new charter school to the existing contract. This request also allows for an increase in grades and enrollment cap (if needed) in one submission.

Procurement Laws Exception Amendment Request

Amendment

The Procurement Laws Exception Amendment Request is used by the Board to grant, as permitted by A.R.S. §§15-183(E)(6) and 15-189.02, a charter holder an exception from the state procurement requirements identified in A.R.S. §§15-213 and 15-189.02. If granted, this exception applies to purchases made using non-federal funds. As a condition of the receipt of certain federal funds, federal procurement requirements still apply.

Program of Instruction Amendment Request

Amendment

The Program of Instruction Amendment Request is used to change the methods of instruction, criteria for promotion from one level to the next, and graduation requirements. Note that any changes requested need to support the charter mission, educational philosophy, and target population as described in the charter.

School Closure Amendment Request

Amendment

The School Closure Amendment Request should be completed if the Charter Holder needs to close one of its charter schools. If the Charter Holder wants to close the only charter school operating under the contract, the Charter Holder should not use this form, but should contact Board staff at 602.364.3080.

School Governing Body Amendment Request

Amendment

The School Governing Body Amendment Request should be completed if there is a change to the members of the school governing body. This form should only be used if the Charter Holder and school governing body are NOT the same. If the Charter Holder and school governing body are the same, a Charter Holder Governance Amendment Request Form must be submitted.

School Location Amendment Request

Amendment

The School Location Amendment Request should be completed if the charter holder needs to change the physical address currently on file with the Board for a charter school.

This request also allows for an enrollment cap increase (if needed) in one submission.

It is not necessary to file this request to change the school’s mailing address or phone/fax number(s) on file with the Board; rather, the authorized charter representative should log in to the ASBCS online system, choose the appropriate school, and click the “edit address” or “edit phone and fax number” link. Please note that this

School Name Change Amendment Request

Amendment

The School Name Change Amendment Request should be completed if the Charter Holder needs to change the name of one of its charter schools.

School Specific Change in Grades Served Amendment Request

Amendment

The School Specific Change in Grades Served Amendment Request is used to increase or decrease the grades served at a particular school. This request also allows for an enrollment cap increase (if needed) in one submission. 

USFRCS Exception Amendment Request

Amendment

The USFRCS Exception Amendment Request is used by the Board to grant, as permitted by A.R.S. §15-183(E)(6), a charter holder an exception from the Uniform System of Financial Records for Charter Schools, or USFRCS.